In a busy workday, meetings, calls, and deadlines can quickly pile up and sometimes, they clash. Double-bookings and missed appointments are common issues for small teams juggling multiple responsibilities. But there’s a simple solution that can help everyone stay aligned: shared calendars.
Whether your business uses Microsoft Outlook or Google Workspace, shared calendars make it easy for your team to see each other’s availability and plan accordingly. Instead of chasing people down to confirm times or accidentally booking over someone else’s meeting, you can quickly glance at their schedule before sending an invite.
Here’s how it helps
- Avoid clashes: Instantly check when colleagues are free.
- Improve teamwork: Book group meetings without endless back-and-forth.
- Stay on track: Know what’s coming up and prepare in advance.
Getting started is easy
In Outlook: Go to the calendar tab and right-click (…) next to your email address. Select “Sharing Permissions.” Add your colleagues and choose how much they can see.
In Google Calendar: Go to “Settings” and choose the calendar you’d like to share with other people. under your calendar, then share it with individuals or your team’s domain.
You can also create shared team calendars for things like holidays, deadlines, or company-wide events. It keeps everyone in the loop, even across different time zones or locations.
If your team still relies on manual planning or endless email chains to schedule meetings, this small change can make a big difference.
Take 10 minutes today to set up shared calendars and save hours of miscommunication later.
